Saving Searches

You can set up and save searches, and have them run automatically once a week or once a month. You can also run a saved search manually, any time. Each time a saved search is run, the search looks for results that are new since the last run. You might want to save a search even if the search produced no results, so you are notified of new materials that have arrived since the last time the search ran. Your saved searches can be viewed and edited at any time.

The results of saved searches are automatically sent by e-mail to an address you specify. The e-mail message includes the name and description of the search, the number of new titles found, and the call number, author, and title of each new item. You can select a link for any entry to search for the new item in the library catalog.

Note:
For automatic searches, the library limits the number of titles in saved search results. The usual limit is 500 titles.

You may have multiple saved searches scheduled to run at different frequencies. In this case, you receive an e-mail message listing the results for the weekly searches, and a separate message listing the results for the monthly searches.

You need a library account number and password to save searches.

Important:
When you save a search, the search information is associated with your library account. If you have concerns about your privacy, contact the library for specific information about the library’s privacy policies.

Set up and save a search

Follow these steps to set up and save a search.

1. Set up and run a search (any type except Browse).

The search results are displayed. This set of results, even if it contains no titles, is the basis for the first automatic search, which looks for titles that are new since the search ran. Each automatic search looks for titles new since the last time the search ran.

2. Click Save Search near the top of the page.

3. If the log-in page appears, type your library account barcode number or user name and password and click Log In.

Note:
If this is the first time you have saved a search, a consent message may be displayed. Read the message, and if you want to continue, click Yes.

You are logged in to your library account, and the Save Search form is displayed.

4. Supply information for your saved search:

Search name - Type a name to identify the search in your list of saved searches.

Note - Type a brief phrase to help you remember details about the search (optional).

Note:
The Search command line displays your search as a search command. You cannot edit this command. The number of characters in your search command is limited to 250.

Email results to - Type the e-mail address that should receive the results.

Email format - HTML or plain text. Select the format you prefer for e-mail. Your selection applies to all your saved searches.

Email if no results - Check the box if you want to receive an e-mail message when an automatic search returns no new results.

Search frequency - Specifies how often the saved search is automatically run (Weekly, Monthly, or Suspend). The library schedules the automatic run. Select Suspend if you want to save the search to use later, but do not want regular results at this time. You can edit the setting to a different frequency later, or run the search manually when you choose. See View and edit saved searches, and Run a saved search manually.

Number of times to run - Type the number of times that the saved search should be run automatically. The library sets a maximum number for this setting.

5. Click Save Search.

The search is saved.

6. Click Back to return to the search page.

Run a saved search manually

You can run any saved search manually, instead of waiting for the next automatic run. When you run a saved search manually, the run counts toward the total number of times the search is to be run, which you specified when you saved the search.

1. Access your saved searches by one of the following methods:

• If you are already logged in, a brief list of your most recent saved searches is displayed at the side of the page. As long as you remain logged in, the list is displayed.

If you logged in at this time, the Saved Searches page from your library account is also displayed.

Note:
You can display the Saved Searches page at any time by clicking Show All in the Saved Searches list at the side of the page.

• Click Saved Searches on the My Account menu and log in.

The Saved Searches page from your library account is displayed.

2. Run a search manually by one of these methods:

• At the side of the page, click the triangle by the search you want to run.

• On the Saved Searches page of your library account, click the name of the search you want to run, and click Search on the search form.

The search results are displayed.

View and edit saved searches

You can view and edit your settings for saved searches any time. Follow these steps to view and edit your saved searches.

1. Display the complete list of your saved searches by one of these methods:

• If you are already logged in, click Show All beneath the Saved Searches list at the side of the page.

• Select Saved Searches on the My Account menu and log in.

The Saved Searches page in your library account includes the settings you specified when you saved each search, and the current status of the search.

2. Click the name of the search in the Saved Searches list at the side of the page, or in the Saved Searches page of your library account.

The search form is displayed.

3. Edit the fields on the Save Search form. For a description of the fields, see Set up and save a search.

Note:
The Search command line displays your search as a search command. You cannot edit this command. To change the search command, set up and run a new search, then save the search (refer to Set up and save a search).

4. Click Save Search to save your changes to the search.

Delete a saved search

You may want to delete a saved search when it is no longer useful to you, or when you have reached the maximum number of searches the library allows you to save. Also, when a search has been run the number of times specified, it becomes inactive but it is not automatically deleted from your saved search list. If you have many inactive searches, consider deleting some to make room for new searches.

1. Display the complete list of your saved searches by one of these methods:

• If you are logged in, click Show All beneath the Saved Searches list at the side of the page.

• Select Saved Searches on the My Account menu and log in.

2. Delete searches by one of these methods:

• In the Saved Searches list at the side of the page, click by the name of the search.

• In the Saved Searches page of your library account, select the check boxes for the searches you want to delete, and click Delete Selected Search. To delete all searches at once, select Delete All Searches.

A message asks you to confirm the deletion. Click Yes to delete the search, or click No to cancel the deletion.